How Create Advance Format In Busy
How Create Advance Format
Advanced
With Advanced option, you can configure
documents for more advanced features and can design full documents or invoices
as per your requirement. Using Advanced
Configuration option,
you can take document designing to a higher level. For example, you can select
the data fields to be displayed in the document or you can decide whether the
text should appear bold or italicised. On similar lines, there are many other
designing features that can be used.
Before discussing Advanced option in detail, let us first
discuss various parts in which a document is divided or we can say various parts
of documents that can be configured. For explaining different parts of a
document, we will categorise documents under two type. The two type of documents
are:
·
Accounting
vouchers
·
Dual
vouchers
| · | Accounting vouchers |
| · | Dual vouchers |
Accounting vouchers
Accounting vouchers include
vouchers in which only the accounting aspect is maintained. These include
Receipt, Payment, Debit Note and Credit Note voucher type. If you select any of
the accounting voucher then you can configure the whole document by using the
Configure option.
Dual vouchers
Dual vouchers include vouchers in
which both the accounting and inventory part of the document is maintained.
These include Sales, Purchase, Sales Return, Purchase Return, Sales Order,
Purchase Order, Stock Transfer, Material Issued to Party, Material Received from
Party voucher types. If you select any of the dual voucher then you can
configure the document in three parts:
·
Header - In the Header
configuration, you can configure header part of the bill. All the configuration
you specify in this part will be printed in the header of the bill. Generally,
company name, company TIN number, bill number appears in the header of the
bill.
·
Body - In the Body configuration,
you can define settings for the body of the bill. Body configuration of a bill
generally include item details, such as item name, quantity, price, Bill Sundry
and so on.
·
Footer - In the Footer
configuration, you can configure footer part of the bill. All the configuration,
you specify here will be printed in the footer of the bill. Generally, company's
terms & conditions, signatory details, total bill value appears in the
footer of the bill.
Let us now discuss the Advanced
Configuration in detail. To define advance configuration for a document, click
Administration
> Configuration > Document Printing > Advanced option. On clicking the
Advanced
option, a
Document
Configuration (Advanced) window appears. Given here is a
screenshot of Document
Configuration (Advanced) window.
In the Document
Configuration (Advanced) option, name of the documents
appear on the left hand side and various buttons appear on the right hand side.
We will discuss all the buttons in the window one by one.
·
Add
Format
·
Modify
Name
·
Page
Settings
·
Configure
·
Header
·
Sub
Header
·
Sub Header
1
·
Sub Header
2
·
Body
·
Body
1
·
Body
2
·
Footer
·
Preview
·
Copy From
Disk
·
Copy To
Disk
·
Delete
·
Quit
| · | Header - In the Header configuration, you can configure header part of the bill. All the configuration you specify in this part will be printed in the header of the bill. Generally, company name, company TIN number, bill number appears in the header of the bill. |
| · | Body - In the Body configuration, you can define settings for the body of the bill. Body configuration of a bill generally include item details, such as item name, quantity, price, Bill Sundry and so on. |
| · | Footer - In the Footer configuration, you can configure footer part of the bill. All the configuration, you specify here will be printed in the footer of the bill. Generally, company's terms & conditions, signatory details, total bill value appears in the footer of the bill. |
| · | Add Format |
| · | Modify Name |
| · | Page Settings |
| · | Configure |
| · | Header |
| · | Sub Header |
| · | Sub Header 1 |
| · | Sub Header 2 |
| · | Body |
| · | Body 1 |
| · | Body 2 |
| · | Footer |
| · | Preview |
| · | Copy From Disk |
| · | Copy To Disk |
| · | Delete |
| · | Quit |
Add Format
Click this button to add a new
format for the document. On clicking the button, a Document
Format - Add window
appears. Given here is a screenshot of Document
Format - Add
window.
·
Enter name of the format in the
Format
Name data field and
click the Save
button.
| · | Enter name of the format in the Format Name data field and click the Save button. |
Modify Name
Click this button to modify name
of the format.
Page Settings
To specify the page settings,
first select a voucher type on the left hand side and further select the format
for which you want to define the page settings. On clicking the Page
Settings button, a
Page
Setting window
appears. Data fields in the Page
Settings window are
dependent on the type of voucher selected in the left hand side of
the Document
Configuration (Advanced) window. If you have selected an
Accounting voucher type then the following data fields appear:
·
No. of Lines to be used - Specify
the number of lines to be used for
document.
·
Eject document after Printing -
Specify 'Y' in this data field if you want to eject page after printing the
document.
·
No. of Documents per Page - This
data field gets active only if you have specified 'Y' in the Eject Invoice
After Footer Printing
option. Specify number of documents to be printed on each
page.
·
Print in Landscape Mode - Specify
'Y' in this data field to print document in landscape
mode.
·
Printing Style - Select the
required printing style.
·
Print Outer box - Specify 'Y' in
this data field if you want to print outer box and vertical lines in the
document.
·
Nature of Format - Select the
action to be taken on clicking the Ok button in the Print reports. For
example, if you select Email option then on clicking
Ok button in Print Reports, the
report will be emailed instead of getting printed. Similarly if you select the
SMS option the report will be sent as
SMS.
If you have selected a Dual
voucher type then following data fields appear in the Page
Settings
window:
·
Document to be Printed as - This
group appears if you have enabled Packing Details feature under Administration >
Configuration > Features / Options > Inventory tab. Under this group, following
two options appear:
o
Invoice - Select this option to if
you want to print an invoice.
o
Packing List - Select this option
if you want to print packink list using this
format.
·
No. of Lines For Header - Specify
number of lines to be allocated for printing the header part of the
bill.
·
No. of Lines for Body - Specify
number of lines to be allocated for printing the body part of the
bill.
·
No. of Lines for Footer - Specify
number of lines to be allocated for printing the footer part of the
bill.
·
Use full body space - Specify 'Y'
in this data field if you want to use full lines as allocated for the body part
of the bill. Let us understand this with the help of an example. You have
allocated 40 lines for the bill body and you are printing a Sales Invoice that
needed only four lines in the bill body part. Now if you have specified 'Y' in
this data field then BUSY will leave 36 lines and print the footer after the
40th line whereas if you have specified 'N' in this data field then BUSY will
trim 36 lines and will print the footer after the fourth
line.
·
Eject Invoice after Footer
Printing - Specify 'Y' in this data field if you want to eject page after
printing footer of the bill.
·
No. of Documents per Page - This
data field gets active only if you have specified 'Y' in the Eject Invoice
After Footer Printing
option. Specify number of documents to be printed on each
page.
·
Printing Style - Select the
required printing style.
·
Print Outer box - Specify 'Y' in
this data field if you want to print outer box and vertical lines in the
document.
·
No. of Lines to Skip from Top -
Specify the number of lines to be skipped from the top of the page before
starting the printing. This field is useful if you are printing on the
stationery that already has some pre printed
header.
·
Set Printer Configuration -
Specify 'Y' in this data field to specify default printer configuration to be
used while printing invoice with this format. On specifying 'Y' in this data
field, a Configure button appears. On clicking the
Configure button, a Hardware
Configuration for the Format window appears inw which you can
specify the default printer configuration. For more details on Hardware
Configuration for the Format window, refer to Hardware
Configuration
topic.
·
Enable Double Item Body - Specify
'Y' in this data field to print Body section twice in the invoice. This is
basically required for invoice which are printed for trading
Excise.
·
Print in Landscape Mode - Specify
'Y' in this data field to print the document in the landscape
mode.
·
Nature of Format - Select the
action to be taken on clicking the Ok button in the Print reports. For
example, if you select Email option then on clicking
Ok button in Print Reports, the
report will be emailed instead of getting printed. Similarly if you select the
SMS option the report will be sent as
SMS.
·
Print Footer on last page only in
Multi-Page Invoice - Specify 'Y' in this data field if you want that in multi
pages invoice, footer will be printed only on last
page.
·
Priint Zero Amount Entries -
Specify 'Y' in this data field to print Bill Sundries having zero
amount.
·
Print Zero Amount Bill Sundries -
Specify 'Y' in this data field if you want to print those Bill Sundries also
which have a zero amount in the voucher.
·
Print Non Impact Bill Sundries -
Specify 'Y' in this data field to print non impact Bill Sundries in the
invoice.
·
Enable Item Grouping in Body
Printing - Specify 'Y' in this data field to enable Item Grouping in Body
printing. On specifying 'Y' in this data field, you can specify the action to
be taken after printing of each item or after printing items of an Item Group or
after printing items of a Material
Centre.
·
Basis for Grouping - Select the
basis according to which action is to be taken. If you select the Item option then action specified in
the next data field will be taken after printing of each item. If you select the
Item
Group option then
action specified in the next data field will be taken after printing all the
items of an Item Group. If you select the Material
Centre option then
the action specified in the next data field will be taken after printing all the
items of a Material Centre.
·
Action after each Group - Select
the action to be taken after printing each item or all items of an Item Group or
all items of a Material Centre as specified in the above data
field.
·
No. of lines to skip after each
group - Specify number of lines to be skipped after printing of each item / all
items of an Item Group / all items of a Material
Centre.
·
Repeat after each Group - Select
the combination which is to berepeated after printing of each group. Various
combinations provided under this option are: Header + Grand Total, Header + Sub
Totals, Sub Header + Grand Total, Sub Header + Sub
Totals.
·
Reset Item Serial No. with each
Group - Specify 'Y' in this data field to start serial number from one after
printing of each group.
·
Maximum Item Entries Per Page -
Specify maximum number of items to be printed on a single page. If you do not
want to specify any maximum limit then specify zero in this data
field.
·
Club Packing Details on Page No. -
Specify 'Y' in this data field to club packing details on the basis of package
number.
·
Spool File Configuration - This
group gets activated if you have selected Nature of
Format as Spool File.
Under this group, following four data fields
appear:
o
File Name - Select whether you
want spool file name as voucher number, voucher series + voucher number or want
to specify any predefined name.
o
Specify Name - This field gets
activated if you have selected Predefined option in the above data field.
Specify name for the spool file in this data
field.
o
File Extension - specify extension
for the spool file i.e. whether excel file or text file is to be
generated.
o
File Path - Specify path where
spool file will be generated.
| · | No. of Lines to be used - Specify the number of lines to be used for document. |
| · | Eject document after Printing - Specify 'Y' in this data field if you want to eject page after printing the document. |
| · | No. of Documents per Page - This data field gets active only if you have specified 'Y' in the Eject Invoice After Footer Printing option. Specify number of documents to be printed on each page. |
| · | Print in Landscape Mode - Specify 'Y' in this data field to print document in landscape mode. |
| · | Printing Style - Select the required printing style. |
| · | Print Outer box - Specify 'Y' in this data field if you want to print outer box and vertical lines in the document. |
| · | Nature of Format - Select the action to be taken on clicking the Ok button in the Print reports. For example, if you select Email option then on clicking Ok button in Print Reports, the report will be emailed instead of getting printed. Similarly if you select the SMS option the report will be sent as SMS. |
| · | Document to be Printed as - This group appears if you have enabled Packing Details feature under Administration > Configuration > Features / Options > Inventory tab. Under this group, following two options appear: |
| o | Invoice - Select this option to if you want to print an invoice. |
| o | Packing List - Select this option if you want to print packink list using this format. |
| · | No. of Lines For Header - Specify number of lines to be allocated for printing the header part of the bill. |
| · | No. of Lines for Body - Specify number of lines to be allocated for printing the body part of the bill. |
| · | No. of Lines for Footer - Specify number of lines to be allocated for printing the footer part of the bill. |
| · | Use full body space - Specify 'Y' in this data field if you want to use full lines as allocated for the body part of the bill. Let us understand this with the help of an example. You have allocated 40 lines for the bill body and you are printing a Sales Invoice that needed only four lines in the bill body part. Now if you have specified 'Y' in this data field then BUSY will leave 36 lines and print the footer after the 40th line whereas if you have specified 'N' in this data field then BUSY will trim 36 lines and will print the footer after the fourth line. |
| · | Eject Invoice after Footer Printing - Specify 'Y' in this data field if you want to eject page after printing footer of the bill. |
| · | No. of Documents per Page - This data field gets active only if you have specified 'Y' in the Eject Invoice After Footer Printing option. Specify number of documents to be printed on each page. |
| · | Printing Style - Select the required printing style. |
| · | Print Outer box - Specify 'Y' in this data field if you want to print outer box and vertical lines in the document. |
| · | No. of Lines to Skip from Top - Specify the number of lines to be skipped from the top of the page before starting the printing. This field is useful if you are printing on the stationery that already has some pre printed header. |
| · | Set Printer Configuration - Specify 'Y' in this data field to specify default printer configuration to be used while printing invoice with this format. On specifying 'Y' in this data field, a Configure button appears. On clicking the Configure button, a Hardware Configuration for the Format window appears inw which you can specify the default printer configuration. For more details on Hardware Configuration for the Format window, refer to Hardware Configuration topic. |
| · | Enable Double Item Body - Specify 'Y' in this data field to print Body section twice in the invoice. This is basically required for invoice which are printed for trading Excise. |
| · | Print in Landscape Mode - Specify 'Y' in this data field to print the document in the landscape mode. |
| · | Nature of Format - Select the action to be taken on clicking the Ok button in the Print reports. For example, if you select Email option then on clicking Ok button in Print Reports, the report will be emailed instead of getting printed. Similarly if you select the SMS option the report will be sent as SMS. |
| · | Print Footer on last page only in Multi-Page Invoice - Specify 'Y' in this data field if you want that in multi pages invoice, footer will be printed only on last page. |
| · | Priint Zero Amount Entries - Specify 'Y' in this data field to print Bill Sundries having zero amount. |
| · | Print Zero Amount Bill Sundries - Specify 'Y' in this data field if you want to print those Bill Sundries also which have a zero amount in the voucher. |
| · | Print Non Impact Bill Sundries - Specify 'Y' in this data field to print non impact Bill Sundries in the invoice. |
| · | Enable Item Grouping in Body Printing - Specify 'Y' in this data field to enable Item Grouping in Body printing. On specifying 'Y' in this data field, you can specify the action to be taken after printing of each item or after printing items of an Item Group or after printing items of a Material Centre. |
| · | Basis for Grouping - Select the basis according to which action is to be taken. If you select the Item option then action specified in the next data field will be taken after printing of each item. If you select the Item Group option then action specified in the next data field will be taken after printing all the items of an Item Group. If you select the Material Centre option then the action specified in the next data field will be taken after printing all the items of a Material Centre. |
| · | Action after each Group - Select the action to be taken after printing each item or all items of an Item Group or all items of a Material Centre as specified in the above data field. |
| · | No. of lines to skip after each group - Specify number of lines to be skipped after printing of each item / all items of an Item Group / all items of a Material Centre. |
| · | Repeat after each Group - Select the combination which is to berepeated after printing of each group. Various combinations provided under this option are: Header + Grand Total, Header + Sub Totals, Sub Header + Grand Total, Sub Header + Sub Totals. |
| · | Reset Item Serial No. with each Group - Specify 'Y' in this data field to start serial number from one after printing of each group. |
| · | Maximum Item Entries Per Page - Specify maximum number of items to be printed on a single page. If you do not want to specify any maximum limit then specify zero in this data field. |
| · | Club Packing Details on Page No. - Specify 'Y' in this data field to club packing details on the basis of package number. |
| · | Spool File Configuration - This group gets activated if you have selected Nature of Format as Spool File. Under this group, following four data fields appear: |
| o | File Name - Select whether you want spool file name as voucher number, voucher series + voucher number or want to specify any predefined name. |
| o | Specify Name - This field gets activated if you have selected Predefined option in the above data field. Specify name for the spool file in this data field. |
| o | File Extension - specify extension for the spool file i.e. whether excel file or text file is to be generated. |
| o | File Path - Specify path where spool file will be generated. |
Configure
This button appears only for
Accounting vouchers. To define advanced configuration for a document, select the
required document from the left hand side of the Document
Configuration (Advanced) window and further select the
required format. After selecting the required format, click the Configure button. On clicking the
Configure button, a Configure
Document window
appears. In the window you can define the advanced configurations for the
selected format and voucher type. Given here is a screenshot of Configure
Receipt window with
default configuration.
![]()
![]()
If you want to
view and use the default configuration as provided by BUSY then press
<Alt+D> key. On pressing
the <Alt+D> key, the default
configuration will appear in the
Configure Document
window.
In the Configure
Receipt window, you
can configure the full document as per your requirement. In the window, all the
print styles are provided for designing the documents and all the data fields
related to the document are provided to print in the document. You can select
the data fields as per your requirement. Beside selecting the data fields, you
can also specify the static data to be printed in the document. Basically there
are three elements for document designing i.e. Print Styles, Fields and Static
Data. Let us discuss these elements in detail.
|
|
If you want to
view and use the default configuration as provided by BUSY then press
<Alt+D> key. On pressing
the <Alt+D> key, the default
configuration will appear in the
Configure Document
window.
|
Print Styles
Print styles are various
formatting related styles that can be added to document to make it more
appealing. For example, Bold, Underline, Italic, Image and so on. To use print
styles in the document, press <F4>
key from the
keyboard. On pressing the <F4> key, a list of print styles will
be displayed on the screen. Given here is a screenshot of list of print styles
that appear in the Configure
Document
window.
To use print styles in the
document, select the print style from the list and press the <Enter> key. On pressing the <Enter> key, the selected print style
will be displayed in the Configure
Document
window.
![]()
For detailed help
on using the Print Styles, please refer to the document 'Document Designing in
BUSY'.
|
|
For detailed help
on using the Print Styles, please refer to the document 'Document Designing in
BUSY'.
|
Data Fields (Dynamic Data)
Data
Fields refers to data
fields of BUSY available for the selected document. All the data fields that
appear in the BUSY in the selected document are available for printing. To use
various data fields in the document press <Alt+F4> key. On pressing <Alt+F4> key, a list of available data fields
appear. Select the required data field and press
<Enter> key. On
pressing the
<Enter> key,
selected data field will appear in the Configure
Document
window.
![]()
You can also use
formulae with the data fields. For example, you want to print amount of an item
then you can specify the formula as {<Price * Quantity,16.2,R>}. This will
print the value of item price multiplied by its quantity. For detailed help on
formulae, click Formula Help.
![]()
You can also use
query in the Document Designing. You can create various queries using Query
System provided under Display menu and use them while designing document. For
this three fields, <SQL_QUERY_DATE,Name,10,C>,
<SQL_QUERY_NUM,Name,16.2,R>, <SQL_QUERY_TEXT,Name,16,L> are
provided. In all these queries in place of name, you have to write the name of
the query created using Query System >
SQL Query option and you
will get the required results.
![]()
You can also print
Bar code of a field by using the #bc tag. The syntax for the same will be
<Item_Name, '#bc'40, L>.
|
|
You can also use
formulae with the data fields. For example, you want to print amount of an item
then you can specify the formula as {<Price * Quantity,16.2,R>}. This will
print the value of item price multiplied by its quantity. For detailed help on
formulae, click Formula Help.
|
|
|
You can also use
query in the Document Designing. You can create various queries using Query
System provided under Display menu and use them while designing document. For
this three fields, <SQL_QUERY_DATE,Name,10,C>,
<SQL_QUERY_NUM,Name,16.2,R>, <SQL_QUERY_TEXT,Name,16,L> are
provided. In all these queries in place of name, you have to write the name of
the query created using Query System >
SQL Query option and you
will get the required results.
|
|
|
You can also print
Bar code of a field by using the #bc tag. The syntax for the same will be
<Item_Name, '#bc'40, L>.
|
Static Data
Static data refers to data that is
entered at the time of creating the format such as company name and which
remains unchanged throughout. If you want to add some features to static data
then you have to specify the static data in between the carrot symbols.
Otherwise if you do not want to tag any formatting features to static data then
simply write the text in the Configure
Document window. The
format for specifying the static data in between the carrot symbols is
<^TIN:^, 6, L>. Here TIN: is the text that will be printed
as it is in the report , 6 is the space allocated for it in the report and L
symbolises that text will appear left aligned. Otherwise if you do not want to
add any formatting tag then simply write TIN: in the Configure
Document window. Let
us now have a look at using print styles, data fields and static data in the
document with the help of an example. Busy Infotech wants to print following
things in the header of the document:
1.
Company Name (in Bold and in the
centre of the report)
2.
TIN: TIN number of the
company
3.
Name of the Party (Font color -
blue)
To configure header for the above
mentioned features, perform the following steps:
Feature 1: To print Company name
in bold letters and in the centre of the report, perform the following
steps:
·
Press <F4> key and select the <BOLD_ON> print style from the
list.
·
Press
<Alt+F4> key,
select the <COMPANY_NAME> field and press the <Enter> key. On pressing the
<Enter> key, Company Name field will appear in the Configure window in the following
format:
·
<COMPANY_NAME,40,L>. Here 40
is the space allocated for company name and L symbolises that text will appear
left aligned. To centrally align the text, write 'C' instead of
'L'.
![]()
If you want
company name to be printed in the centre of the report then instead of 40 write
80. Here we are assuming that the report will be printed in 80 col. printer in
which a line contains 80 characters. By specifying 80, BUSY will allocate one
full line for company name and will centrally align it according to the full
line space.
·
Press <F4> key and select the
<BOLD_OFF> print style.
Feature 2: To print both static
and dynamic data, perform the following steps:
·
Type TIN: in the Configure
Document
window.
·
Press <Alt+F4> key, select the <COMPANY_TIN_NO> field and press the <Enter>
key.
Feature 3: To print party name in
blue color, perform the following steps:
·
Press <F4> key and select the Color_On print
style. To help you know the code of the color, there is a Pick
Color button. On
clicking the button, a Color
window appears. You
can select the color of your choice and click the Ok button. On clicking the
Ok button the code of the color
appears in the text box next to the Pick
Color button. You can
copy this color code by using short cut key Ctrl+C and paste it in the COLOR_ON
print style parameter using short cut key
Ctrl+V.
·
Press <Alt+F4> key and select the <PARTY_NAME>
field.
·
Press <F4> key and select the <COLOR_OFF> print
style.
Given here is a screenshot of
Configure
Document window with
all the above configuration.
To preview the document,
click the Preview button. Given here is a
screenshot of Preview window that appears on clicking
the Preview
button
The data appears in the
xxxxxxxxxxx.... format since currently no data is available. Actual data will
appear at the time of printing.
| 1. | Company Name (in Bold and in the centre of the report) |
| 2. | TIN: TIN number of the company |
| 3. | Name of the Party (Font color - blue) |
| · | Press <F4> key and select the <BOLD_ON> print style from the list. |
| · | Press <Alt+F4> key, select the <COMPANY_NAME> field and press the <Enter> key. On pressing the <Enter> key, Company Name field will appear in the Configure window in the following format: |
| · | <COMPANY_NAME,40,L>. Here 40 is the space allocated for company name and L symbolises that text will appear left aligned. To centrally align the text, write 'C' instead of 'L'. |
|
|
If you want
company name to be printed in the centre of the report then instead of 40 write
80. Here we are assuming that the report will be printed in 80 col. printer in
which a line contains 80 characters. By specifying 80, BUSY will allocate one
full line for company name and will centrally align it according to the full
line space.
|
| · | Press <F4> key and select the <BOLD_OFF> print style. |
| · | Type TIN: in the Configure Document window. |
| · | Press <Alt+F4> key, select the <COMPANY_TIN_NO> field and press the <Enter> key. |
| · | Press <F4> key and select the Color_On print style. To help you know the code of the color, there is a Pick Color button. On clicking the button, a Color window appears. You can select the color of your choice and click the Ok button. On clicking the Ok button the code of the color appears in the text box next to the Pick Color button. You can copy this color code by using short cut key Ctrl+C and paste it in the COLOR_ON print style parameter using short cut key Ctrl+V. |
| · | Press <Alt+F4> key and select the <PARTY_NAME> field. |
| · | Press <F4> key and select the <COLOR_OFF> print style. |
Header
This button appears if you have
selected a Dual voucher type. In the Header
option, you can
configure the details to be printed in the header of the bill. On clicking the
Header button, a Configure
Invoice Header window
appears. In the window, specify the required configuration to be printed in the
header of the bill. For applying print styles and using data fields and static
data in the header, please refer to the Configure
option
above.
Sub Header
This button appears if you have
selected a Dual voucher type. In the Sub Header
option, you can
configure the details to be printed in the sub header of the bill. On clicking
the Sub Header button, a Configure
Invoice Sub Header
window appears. In the window, specify the required configuration to be printed
in the sub header of the bill. For applying print styles and using data fields
and static data in the sub header, please refer to the Configure
option
above.
Sub Header 1
This button appears if you have
selected a pure inventory voucher. In the pure inventory vouchers, you have the
option to specify two sub headers, one for items generated and another for items
consumed. On clicking the Sub Header1 button, a Configure
Invoice Sub Header1
window appears. In the window, specify the required configuration to be printed
in the sub header of the bill. For applying print styles and using data fields
and static data in the sub header, please refer to the Configure
option
above.
Sub Header 2
This button appears if you have
selected a pure inventory voucher. In the pure inventory vouchers, you have the
option to specify two sub headers, one for items generated and another for items
consumed. On clicking the Sub Header2 button, a Configure
Invoice Sub Header2
window appears. In the window, specify the required configuration to be printed
in the sub header of the bill. For applying print styles and using data fields
and static data in the sub header, please refer to the Configure
option
above.
Body
This button gets active only if
you have selected a Dual voucher type. In the Body
option, you can
configure the details to be printed in the Bill body. On clicking the
Body
option, a
Configure
Invoice Body window
appears. Given here is a screenshot of Configure
Invoice Body
window.
In the Configure
Invoice Body window,
we have provided the option to specify separate configuration for various
sections of the bill body. For this purpose, we have divided Configure Invoice
Body into six sections. The sections are:
·
Items Information - In this
section you can specify the configuration for items information to be printed in
the bill body.
·
Sub Total Information - In this
section you can specify the configuration for sub total to be printed in the
report. Sub total refers to the items total amount without charging any Bill
Sundry.
·
Bill Sundries Information - In
this section you can specify the configuration for Bill Sundries information to
be printed in the report.
·
Grand Totals Information - In this
section you can specify the configuration for grand total information to be
printed in the report. Grand Total information refers to the total bill amount
inclusive of all item and bill sundry
amount.
·
Total Carry Over Information - In
this section you can specify the configuration for total carry over information
to be printed in the report.
·
Total Brought Down Information -
In this section you can specify the configuration for total brought down
information to be printed in the report.
Let us understand configuration of
various sections of the Bill body with the help of an example. Busy Infotech
wants the following configuration for the bill body:
1.
Serial
Number
3 char
left
align
condensed
2.
Item Name
40 char
left
align
3.
Quantity
10 char +3 char after
decimal
left
align
4.
Unit
10 char
left align
condensed
5.
Bill Sundry sub total
heading
40 char
right
align
6.
Bill Sundry
Name
40 char
left
align
In the above table, first four
features are for item information and last two are for Bill Sundry information.
Hence for first four points, you have to specify the configuration under
Items
Information section
and for last two points you have to specify the configuration under Bill Sundry
Information section.
Let us now have a look at the steps to configure above mentioned
points.
·
To specify Serial Number, press
<Alt+F4> key, select SR_NO field. On selecting SR_NO field
it will appear in the Items information in the following format
<SR_NO,3,L>. Here 3 is the number of characters and C symbolises that the
text will be centrally aligned. Change 'C' to 'L' to make the text left aligned.
To condense the Serial number field, add <CONDENSE_ON> tag before the
<SR_NO> by pressing the
<F4> key and
selecting the <CONDENSE_ON> tag and add the <CONDENSE_OFF> tag after
the <SR_NO> field.
·
To add Item Name, press
<Alt+F4> key and select the ITEM_NAME
field.
·
To add Item quantity, press
<Alt+F4> key and select the
<QUANTITY>
field. The Quantity field will appear in the
Items
Information in the
<QUANTITY,16.3,R> format. Here 16.3 symbolises that 16 digits can be
specified before decimal and 3 digits after decimal. Change 16 to 10 to allocate
10 digits for quantity before decimal. Also change R to L to make text left
aligned.
·
To add Unit, press <Alt+F4> key and select the
<MAIN_UNIT_PRINT_NAME> field. Specify <CONDENSE_ON> tag before the
<MAIN_UNIT_PRINT_NAME> field and <CONDENSE_OFF> tag after the
<MAIN_UNIT_PRINT_NAME> field.
·
To add Bill Sundry sub total
filed, press <Alt+F4> key and select the
<BS_SUBTOTAL_HEADING> field. The Bill sundry sub total field will appear
in the <BS_SUBTOTAL_HEADING,40,R> format in the Bill Sundry Information
section.
·
To add Bill Sundry Name, press
<Alt+F4> key and select the
<BS_NAME> field.
| · | Items Information - In this section you can specify the configuration for items information to be printed in the bill body. |
| · | Sub Total Information - In this section you can specify the configuration for sub total to be printed in the report. Sub total refers to the items total amount without charging any Bill Sundry. |
| · | Bill Sundries Information - In this section you can specify the configuration for Bill Sundries information to be printed in the report. |
| · | Grand Totals Information - In this section you can specify the configuration for grand total information to be printed in the report. Grand Total information refers to the total bill amount inclusive of all item and bill sundry amount. |
| · | Total Carry Over Information - In this section you can specify the configuration for total carry over information to be printed in the report. |
| · | Total Brought Down Information - In this section you can specify the configuration for total brought down information to be printed in the report. |
|
1.
|
Serial Number | 3 char | left align | condensed |
|
2.
|
Item Name | 40 char | left align | |
|
3.
|
Quantity | 10 char +3 char after decimal | left align | |
|
4.
|
Unit
|
10 char
|
left align
|
condensed
|
|
5.
|
Bill Sundry sub total heading | 40 char | right align | |
|
6.
|
Bill Sundry Name | 40 char | left align |
| · | To specify Serial Number, press <Alt+F4> key, select SR_NO field. On selecting SR_NO field it will appear in the Items information in the following format <SR_NO,3,L>. Here 3 is the number of characters and C symbolises that the text will be centrally aligned. Change 'C' to 'L' to make the text left aligned. To condense the Serial number field, add <CONDENSE_ON> tag before the <SR_NO> by pressing the <F4> key and selecting the <CONDENSE_ON> tag and add the <CONDENSE_OFF> tag after the <SR_NO> field. |
| · | To add Item Name, press <Alt+F4> key and select the ITEM_NAME field. |
| · | To add Item quantity, press <Alt+F4> key and select the <QUANTITY> field. The Quantity field will appear in the Items Information in the <QUANTITY,16.3,R> format. Here 16.3 symbolises that 16 digits can be specified before decimal and 3 digits after decimal. Change 16 to 10 to allocate 10 digits for quantity before decimal. Also change R to L to make text left aligned. |
| · | To add Unit, press <Alt+F4> key and select the <MAIN_UNIT_PRINT_NAME> field. Specify <CONDENSE_ON> tag before the <MAIN_UNIT_PRINT_NAME> field and <CONDENSE_OFF> tag after the <MAIN_UNIT_PRINT_NAME> field. |
| · | To add Bill Sundry sub total filed, press <Alt+F4> key and select the <BS_SUBTOTAL_HEADING> field. The Bill sundry sub total field will appear in the <BS_SUBTOTAL_HEADING,40,R> format in the Bill Sundry Information section. |
| · | To add Bill Sundry Name, press <Alt+F4> key and select the <BS_NAME> field. |
Body 1
This button gets active only if
you have selected a pure inventory voucher. In the pure inventory voucher, you
have the option to configure separate Body section for items consumed and items
generated. On clicking the Body 1
option, a Configure
Invoice Body
1 window appears. In
the window, you have to specify the required configuration to be printed in the
body of the bill. For applying print styles and using data field in the Body,
please refer to the Body option above.
Body 2
This button gets active only if
you have selected a pure inventory voucher. In the pure inventory voucher, you
have the option to configure separate Body secttion for items consumed and items
generated. On clicking the Body
2 option, a Configure
Invoice Body
2 window appears. In
the window, you have to specify the required configuration to be printed in the
body of bill. For applying prints styles and using data fields in the Body,
please refer to the Body
option
above.
Footer
This button gets active only if
you have selected a Dual voucher Type. In the Footer option, you can configure the
details to be printed in the footer of the bill. On clicking the Footer button, a Configure
Invoice Footer window appears. In the window,
you have to specify the required configuration to be printed in the footer of
the bill. For applying print styles and using data fields and static data in the
footer, please refer to the Configure
option
above.
Preview
Click this button to view what
your document will look like after printing. It will display the document in the
format in which it will be printed.
Copy From Disk
Copy From
Disk button is
provided to copy configuration of a format that is stored on hard disk or any
removable disk. On clicking this button, a Browse for
Folder window
appears. Select the path and name of the file containing format configuration
and click Ok button. On clicking the
Ok button, a new format will be
added in the selected document.
Copy To Disk
Copy To
Disk button is
provided to copy configuration of a format on hard disk or any other removable
disk. To copy a format, select the format and click the Copy To
Disk button and
specify the path where the format is to be copied.
Delete
Click this button to delete the
selected format.
Quit
google-site-verification: google8feddad459be1e47.html
Click this button to exit from
the Document
Configuration (Advanced) window.
Thank you Please Like & Share
Comments