How To Create Standart Formate

                                     How to Create standard Format In Busy

With the Invoice / Document Printing option, you can configure various documents as per your requirement. You can create your own formats for printing various documents. For example, you want to print Sales Invoice in a format other than the one provided by BUSY. For this purpose, you can create the format for Sales Invoice and configure it as per your requirement. For creating and configuring different formats, BUSY provides the Invoice / Document Printing option.

To use Invoice / Document Printing option, click Administration > Configuration > Invoice / Document Printing option. On clicking the Invoice / Document Printing option, three options are displayed. The options are:

·

Standard

Standard

With the Standard option, you can configure the document for basic design such as company name, address, signatory information and so on plus you can also configure the Body Items, configure Logo and Optional Fields printing and can also specify whether outer box and vertical lines are to be printed in the document. On clicking the Standard option, a Select Standard Document Configuration window appears. In the window, a list of documents is displayed. The list covers almost all the invoices. Select the document that you want to configure. On selecting the document, a Configure Document (Standard) window appears. Various data fields in the Configure Document (Standard) window are dependent on the document selected in the list.

To explain various data fields of Standard option, we will take example of Sales Invoice and Receipt document. Let us first start with the Standard configuration of Sales Invoice.

To configure Sales Invoice format, click Administration > Configuration > Document Printing > Sales Invoice option. On clicking the Sales Invoice option, a Configure Sales Invoice (Standard) window appears. Given here is a screenshot of Configure Sales Invoice (Standard) window.

In the Configure Sales Invoice (Standard) window there are various data fields. The data fields are:

·	Invoice Heading

·	Company Name

·	Header Info.

·

Address

·

Body

·

Header

·	Printing Options

·

Logo

·	Declaration

·

Footer

Invoice Heading

There are four options in this data field. The options are:

·	Auto Print 'Tax Invoice' or 'Retail Invoice' on the basis of the Sale Type – If you select this option then Tax/Retail Invoice as mentioned in the Sale Type will appear in the document.

·	As Mentioned Below – If you select this option then Invoice Heading as specified in the Invoice Heading data field will appear in the document.

·	As Mentioned in Sale Type - If you select this option then the Invoice Heading as mentioned in Invoice Heading data field in the For Printing in Documents Option Box in the Sale Type master will appear in the document.

·	None - Select this option if you do not want to print an Invoice heading.

By default, the first option is selected.

Company Name

Enter name of the company in this data field. By default, the company name as mentioned at the time of company creation is displayed in this data field. This data field will be deactivated on specifying 'Y' in the Pre-Printed Header data field.

Header Info

Under Header Info. group, two data fields appear. The data fields are:

·	Pre-Printed Header

·	No. of Lines to Skip

Pre-Printed Header

Specify 'Y' in this data field if the page on which you are printing the document has a pre printed header. For example, you are printing the document on the letter head of your company, in this case you need to leave some space at the top of the page so that printing will start after a specified region. For this purpose, you have to specify 'Y' in this data field. On specifying 'Y' in this data field, Company Name, Address, Header and Logo sub group will be deactivated as it will be assumed that these details will not be required to print in case of paper having a pre printed header.

No. of Lines to skip

This data field gets activated if you have specified 'Y' in the Pre-Printed Header data field. Specify the number of lines to be skipped from the top of the page before starting the printing.

Address

Enter the address of the company in this data field. This data field will be deactivated on specifying 'Y' in the Pre-Printed Header data field.

Body

Under this group, there are two options. The options are:

·

Automatic

·	Self Configured

Automatic

Select this option if you want Body Items to appear in the default format as designed by BUSY.

Self Configured

Select this option if you want to configure Body items. On selecting this option, a button appears next to this data field. On clicking the button, a Configurable Body Items window appears. Given here is a screenshot of Configurable Body Items window.

In the Configurable Body Items window, specify the total character length to be used for each item component and the caption or heading to be used for it in the report. If you do not want to print any item component then specify the character length as zero for it.


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